Currently, this process is managed on several excel spreadsheets. While the process works, it is very easy to lose track of items. The result is that many items are not returned and they are unable to track who last borrowed that item.
The system will include a way for the agency to update their inventory, input and update all previous and new users personal information, as well as provide a reporting function that informs the user when an item has been out for a period of time set by the agency at the time of transaction. This will be a web based system that will allow all members of the agency to view their current inventory as well as have automated functions informing them of items past it's return date.
This system, if used properly, will reduce the agency's losses as well as reduce man-hours spent tracking their inventory.